Expert Insights and the Latest Stories
- The time it takes to complete your migration depends on several key variables; the amount of data you want to migrate, your bandwidth, migration infrastructure and the performance constraints of your source system. Once we understand your needs and the state of your existing environment we will be able to advise you on a predicted time frame for your migration.
- Yes, however best practice guidance from Microsoft is to stay outside business hours to achieve peak performance. You may experience lower throughput if migration is performed during business hours due to Microsoft prioritising users over migration processing.
- Yes! One of the unique features of Proventeq’s Migration Accelerator is the ability to update document links in-line with their new location including linked spreadsheets.
Yes, we offer a ROT (Redundant, Obsolete, Trivial) detection plug-in that can be used to identify duplicate or obsolete content before you migrate to SharePoint Online.
- Yes, Migration Accelerator contains a library of PowerShell commands that allows you to orchestrate your SharePoint Online migration.
- Yes, this is a default feature within our products in-line with Microsoft best practice guidance.
- We support the Microsoft recommended app-based authentication as well as user-based authentication.
Use the Copilot service plan in the Microsoft 365 admin center.
Eligible users must sign in with their Entra ID. A green shield icon then appears next to the user’s profile.
- Create and scope discovery workspaces by site, platform, or CSV
- Schedule scans (one-time or recurring), assign user roles, and manage access
- View real-time execution status and run history
- Workspace Summary shows:
- Site + document count
- Risky content volume
- SharePoint, OneDrive, Teams-specific breakdowns
- Duplicate Detection – Identify and quantify exact file replicas
- Obsolete Content – Flag documents unused or unmodified in 5+ years
- Trivial Files – Classify low-value items (logs, temp files, thumbnails)
- File Extension & Creator Trends – Analyze patterns of risk, usage, and ownership
- Year-Based Legacy Detection – Locate historical or non-actionable content
- Provision across Microsoft 365 and external platforms (Box, Liferay)
- Define structural templates: folders, lists, libraries, metadata, permissions
- Apply default retention, sensitivity, and governance policies
- Launch provisioning via self-service, delegated workflows, or external systems
- Integrated with Salesforce, Jira, Workday via Power Automate connectors
- Template lifecycle controls: approval workflows, audit trails, template access roles
Open Gate Analysis
- Detect Anyone/Everyone links
- Flag org-wide and external guest sharing
- Identify “Sharing Frenzy” files with >10 links
Golden Access Detection
- Spot documents with excessive privileges (Edit, Full Control)
- Highlight inherited permission sprawl over 100+ objects
- Warn on documents with 20+ unique user/group access points
Permission Puzzle Review
- Detect misconfigured or redundant custom permissions
- Flag hidden, inactive, or excessively segmented file access
- Expose sites with excessive user access or permission noise
Permissions Report
- Visual permission model by object, access type, user type (internal/external)
- Risk scoring (High, Medium, Low) by sharing method
- Drill-down and filtering by group, link, individual user
ROT Report
- Summarized metrics and category-based visuals
- Exportable views by file type, creator, age, and content location
- Breakdown by duplicate/obsolete/trivial content types
Proventeq experts will be in touch shortly after your first communication to establish a consultation or demonstration of products and services.
+44 118 907 9296
Reading Enterprise Centre,
Reading, Berkshire,
RG6 6BU, UK
+1 949 403 3180
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USA
+91 775 698 9979
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Maharashtra 411013, India
+971 52 5960134
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UAE