A leading UK Government department partnered with Proventeq to migrate from Meridio to SharePoint Online to streamline data analysis, enhance collaboration, and productivity
Documents to Migrate
Users Benefited from
Improved Efficiency
Data Migrated
The UK Department for Education (DfE) is responsible for children’s services and education, including early years, schools, higher and further education policy, apprenticeships and wider skills in England.
The UK Department for Education was utilizing ECHO, a customized Meridio EDRMS instance as the primary document and metadata store for their public correspondence system.
The DfE also had over 700,000 scanned images which required full text conversion and classification. A lack of searchable digital versions of these items has led to a gap in the completeness of the department’s available digital content portfolio.
The DfE decided to migrate its content to SharePoint Online to: reduce the total cost of ownership of information management, achieve intelligent search for hardcopy documents and images, and enable a seamless experience for the department’s existing Office 365 users.
To ensure that our team met the DfE’s challenges, we developed a strategic step migration and support solution based on both the specific challenges faced by DfE, and our extensive experience in migrating content from Meridio to SharePoint.
The migration to SharePoint Online delivered significant benefits to DfE, transforming how they manage and collaborate with business data:
- Smarter content and search: The DfE leveraged Migration Accelerator’s OCR functionality to convert over 700,000 documents that were previously stored as non-searchable images. Plus, it has the power to consolidate content intelligently in a centralized online repository in SharePoint.
- Increased productivity: By migrating to SharePoint Online, the Records Management team at the DfE can execute longer-term plans for including retention labels and making it clearer when certain items need to be destroyed using intelligent automation. This will save on costs and time.
- Reduced risk of content loss: The risk of content loss presented by the previous unsupported Enterprise Content Management system that the DfE was using has now been removed, thanks to the inbuilt content administration capabilities made available within SharePoint Online.
The excellent collaboration between Proventeq, Technology Directorate, KIM and MPCD , have meant we successfully delivered a solution that meets the needs of the DfE and will facilitate easier searching of information by colleagues”
Charlotte Saxon - IT Delivery Manager - Department for Eduction
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