Proventeq worked alongside Capgemini to support a leader in the construction sector in over 100 countries, known for improving the lives of communities through consulting, engineering, construction, operations, and program management.
To centralize content storage and enhance project collaboration, the client was looking to migrate a large volume of content from Documentum to SharePoint Online and Documentum to ProjectWise.
The client chose Capgemini working in partnership with Proventeq to discover, analyze, transform and migrate their content to SharePoint Online. There was a large volume of content to be migrated.
Folders and artefacts were excessively nested within the Documentum source platform making the content difficult to work with. Proventeq’s migration experts worked closely with Capgemini to design and implement a best-practice content migration solution to enable a smooth transition for their new SharePoint Online environment.
The migration presented several significant challenges:
- A large volume of data had to be migrated: More than 70TB of emails and documents were archived in the Documentum repository.
- Tight timeframe for a large migration: Migration needed to be conceived, planned and executed prior to the imminent decommissioning of Documentum.
- Complex storage infrastructure: Documentum files were stored and managed in a hybrid infrastructure between on-premises and Azure.
- Content restructuring: Migration work had to be split across multiple site collections and libraries to stay within the SharePoint Online technical design recommendations.
- Deep folder hierarchy: Folders and artefacts were excessively nested within the Documentum source platform making the content difficult to work with.
Proventeq’s migration experts worked closely with the Capgemini team, providing technical consultancy to help understand the migration tool and accelerate the project:
- Discovery and Analysis: Proventeq performed a full discovery and analysis of content with Content Analyzer to identify and understand the existing content landscape.
- IA optimization: Classification and separation of data were efficiently processed to meet the demands of accessibility and navigation within the new SharePoint architecture for Capgemini.
- Pilot migration: Migration Accelerator’s pilot migration feature allowed full mapping of all content and proved the revised content architecture worked according to business expectations prior to live migration; keeping their business operational on their existing ECM system before the go-live of SharePoint Online.
- Full fidelity live migration: Once Capgemini’s team was satisfied with the migration design and target system architecture, Migration Accelerator was utilized to execute a full-fidelity migration with an item-level audit trail. This ensured that all items were successfully migrated.
Proventeq are a team of professionals that I would recommend anytime for similar projects”
Digital Services Portfolio Leader
“Proventeq are a team of professionals that I would recommend anytime for similar projects”
Digital Services Portfolio Leader, Capgemini
The migration to SharePoint Online delivered significant benefits to Capgemini:
- Consolidation of content: By moving content from Documentum to SharePoint online, we were able to help reduce the time the client spent searching for, and working with, content.
- Significant cost-saving: The client was able to make significant licensing and infrastructure costs savings by decommissioning the IBM FileNet archiving & eDiscovery platform.
- High throughput migration: High throughput migration with more than 1 million items migrated per day throughout the project. Multiple instances of Migration Accelerator were running in parallel to facilitate this outcome.
per day
SharePoint Online
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