Advantest are a leading Japanese manufacturer of automatic test equipment for the semiconductor industry, and a manufacturer of measuring instruments used in the design, production and maintenance of electronic systems. This includes fibre optic, wireless communications equipment and digital consumer products.
Having migrated their email solution to Microsoft Office 365, Advantest sought to deploy SharePoint Online across the business; this migration was beginning with their Global Human Resources departmental functions for America, Asia and Europe.
The planned SharePoint Online deployment would allow collaboration across internal international HR departments and external stakeholders. To ensure data security, Advantest required the deployment to employ a granular security model
Advantest’s HR department were using the Oracle HR platform with all HR documents stored in Oracle UCM- users across the globe were using a single document repository with a basic security model. This was to be replaced with a SharePoint-based document management system for HR with data separated out by regions and secured to the respective regions.
The migration presented several significant challenges:
- High Quantity of assets to migrate: Large amount of assets in the source system.
- ROT Data had to be identified and managed: Several sets of redundant data.
- Creating consistent templates across multiple locations: Differing data storage templates across different geographical teams.
- Bespoke data security models were required: The need to set and deploy data security models.
Proventeq’s migration experts worked closely with the Advantest’s team, providing technical consultancy to help understand the migration tool and accelerate the project:
- Employing a granular security model: Security was modeled to secure the HR data for each region and yet provide access for external payroll providers to access the data.
- Fixing redundant data: We needed to identify and exclude several sets of redundant data from the migration.
- Configuring HR system: Designed, provisioned and configured SharePoint Online to meet strict HR team requirements.
- Cleansing of assets: The council’s Migration Project Team recognized that the old Meridio structure might not reflect the current reality of the council, and with Proventeq’s help, they were able to map the old folder structure into the new business reality.
- Restructuring sets of data: The council’s Migration Project Team recognized that the old Meridio structure might not reflect the current reality of the council, and with Proventeq’s help, they were able to map the old folder structure into the new business reality.
- External payroll providers: Creation of the ability to share content with external payroll providers.
The migration to SharePoint Online delivered significant benefits to Advantest :
- Custom HR platform: The team at Proventeq dedicated maximum time to getting to know Advantest’s needs. This resulted in a custom-built platform tailored specifically to their business requirements.
- Security at all levels: Proventeq ensured all content met Advantest’s document security and governance requirements for both internal and external use. Additionally, secure access was enabled for relevant documents to be viewed by external providers.
- Large scale movement: Approximately 0.5 mil documents migrated from Oracle UCM to SharePoint Online in order to complete Advantest’s migration and improve their digital landscape.
SharePoint Online
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