A leading Japanese engineering consultancy partnered with Proventeq to migrate from their legacy systems to SharePoint Online to enhance collaboration, streamline their data whilst maintaining business continuity.
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Toyo Engineering Corporation, founded in Japan in 1961, has grown into a global EPC (Engineering, Procurement & Construction) leader with a broad footprint across petrochemicals, power generation, resource development and next-generation energy solutions. Rooted in proprietary technologies for ammonia and urea synthesis, TOYO supports clients worldwide with full life-cycle engineering, from planning and design to procurement and construction, leveraging its long-standing global network and commitment to sustainability and advanced project delivery.
Toyo have built an enormous fund of knowledge stored in their historical documentation system “Shoka” used by departments working on projects. Shoka is a bespoke, in-house document management system designed a decade ago which was built on Oracle UCM.
Shoka became a critical source of the company’s business knowledge holding a significant proportion of their information. Their other resources were old paper-based scanned files stored across different file storage systems in Letter Management System formats (HTML, MSG, and PDF files).
Toyo Engineering recognized the need for an advanced document management system which required them to close Shoka. They chose Proventeq for our proven expertise in digital transformation and intelligent content management solutions.
The migration to SharePoint Online delivered significant benefits to Toyo, transforming how they manage and collaborate with business data:
- Custom designed migration: Proventeq developed a special custom connection that could read and move TOYO’s data from the hard disk to SPO, due to the complexity of the structure of Shoka. TOYO will continue to use our file-to-SPO migrator-connector in the future.
- High throughput migration: More than 50 terabytes of items were migrated throughout the project. Multiple instances of Migration Accelerator were running in parallel to facilitate this outcome.
- Preserving business continuity: Shoka was due to close in May 2022 and TOYO had a challenging deadline to complete and log user acceptance testing, carry out discovery reports and analysis. The migration timeline was adjusted to cause minimum impact to business continuity.
Proventeq developed the custom connector for us, the post-development process was very good and well delivered, enabling us to keep to our schedule.”
Tarun Mohta - Global Business Process Innovation Manager, TOYO Engineering
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