Guidehouse is a leading global provider of consulting services with over 8,000 professionals in more than 50 locations. Following a significant business acquisition and period of organic growth they were looking to update their digital workplace system to match their increased size and growth ambitions.
With complex technical requirements, the business needed an advanced migration tool to support the big move. However, they struggled to find one which would work with their highly regulated Microsoft 365 Government licenses; which is a requirement to work with their Federal and Public Sector client base.
After an initial consultation, our engineers and development team assured the Guidehouse team of Proventeq’s capability to develop a solution which would work with highly restricted Microsoft 365 Government tenants.
The migration presented several significant challenges:
- High cost with license duplication: Already using and paying for Microsoft 365 licenses for email and collaboration, Guidehouse had access to a SharePoint platform they weren’t utilising. If they retained all their legacy Citrix ShareFile system, they would have to pay to maintain both. Which at their current headcount would be an additional annual cost of $1 million. A compelling argument for migration.
- GCC High compatibility required: Many migration tools are built to migrate to Microsoft 365 Global, but almost none natively work with Microsoft 365 Government due to its increased security and governance complications. Neither did Migration Accelerator until Proventeq’s engineers listened to Guidehouse and quickly redeveloped the tools capability to connect with the US Office 365 Government Cloud.
Proventeq’s migration experts worked closely with the Guidehouse team, providing technical consultancy to help understand the migration tool and accelerate the project:
- IA optimization: Classification and separation of data were efficiently processed to meet the demands of accessibility and navigation within the new SharePoint architecture, hereby creating a simplified structure.
- Pilot migration: Migration Accelerator’s pilot migration feature allowed full mapping of all content and proved the revised content architecture worked according to business expectations before the live migration, keeping their business operations on their existing ECM system before the go-live of SharePoint Online.
- Security & compliance: During the migration, we enriched and restructured their content via classification, security remapping, metadata and taxonomy. We also moved dossier documents from the common object store to customer-specific document libraries to ensure security and compliance.
- Full-fidelity migration: Once the team at Guidehouse were satisfied with the migration design and target system architecture, Migration Accelerator was utilised to execute a full-fidelity migration with an item level audit trail. This ensured that all items were successfully migrated.
Our experience with Proventeq was only great. Their engineers were always available, helping us put together strategies and showing us how to migrate what we needed.”
Mindaugas Laucius - Chief Enterprise Architect
“Our experience with Proventeq was only great. Their engineers were always available, helping us put together strategies and showing us how to migrate what we needed.”
Mindaugas Laucius, Chief Enterprise Architect, Guidehouse
The migration to SharePoint Online delivered significant benefits to Guidehouse:
- Achieve migration goals: Proventeq’s developers quickly and within a matter of days changed the code so that it would be able to connect. Surprisingly many other companies who had similar expertise said they would not work with
GCC High. - Removed 33% of ROT data: Proventeq’s migration design and configuration, reduce data size to just 14TB by excluding redundant versions of archive files. With less data to move, Guidehouse could achieve the same migration goals in a far quicker time scale.
- High-speed migration: Proventeq’s discovery filter detected and segmented thousands of documents into shared folder types for SharePoint and personal folders for OneDrive whilst retaining the same folder-level security and full metadata. This allowed our teams to deploy a super-fast batch migration of more than 40GB per hour.
& not migrated
SharePoint Online
Proventeq experts will be in touch shortly after your first communication to establish a consultation or demonstration of products and services.
+44 118 907 9296
Reading Enterprise Centre,
Reading, Berkshire,
RG6 6BU, UK
+1 949 403 3180
6500 River Place Blvd., Bldg. 7,
Suite 250 Austin, TX 78730
USA
+91 775 698 9979
Unit No 104, Tower S-4,
Cybercity,
Magarpatta City, Pune,
Maharashtra 411013, India
+971 52 5960134
#3, PO Box 73000, Tecom, In5
Tech Innovation Center,
Dubai Internet City, Dubai,
UAE